Singapore Corporate Secretarial FAQs

Yes, it is mandatory for all Singapore incorporate companies to appoint a well-qualified and professional company secretary within six months of company incorporation. This is required under Singapore Companies Act. A company secretary is a person who can handle all the ongoing compliance matters of the company.

For private companies any qualified and experienced Singapore citizen or resident or a foreigner holding Employment Pass, EntrePass or a Dependent’s Pass can act as a company secretary. The individual acting as a company secretary should be above 18 years of age.

While acting as a company secretary for a public company, the individual needs to abide by strict rules. He or she must have worked as a company secretary for the last 3 years out of last 5 years.

The most important job that a person acting as a company secretary do is that it relieves the management from compliance issues.
Following are the responsibilities of a company secretary:

1. Arranging Annual General Meeting (AGM), the meeting between board of directors and shareholders and Extraordinary General Meeting (EGM), when it is required.
2. Attending these meetings and recording minutes.
3. Alerting and updating management about the filing dates and compliance requirements.
4. Maintain statutory books of the company.
5. Preparing director’s report.
6. Preparing resolutions for the shareholders and directors.
7. Distributing company’s annual report and accounts and financial reports.
8. Filing changes in officers and statutory records to the ACRA.
9. Providing advice for the process of striking off.